All students and Tutorial Staff are members of the Common Room and pay. Partners, Associate Members, and other members of Staff are always welcome and are eligible to join the Common Room upon payment of a small subscription. The Common Room exists to discuss House matters particularly affecting students, to make decisions in Common Room meetings, and to be the social focus of College life.
The Common Room Committee
A copy of the Common Room constitution along with details of structure, procedure, details of posts and responsibilities can be found in a blue A4 ring binder kept in the Common Room. The Common Room budget and accounts are presented termly for discussion and approval by the Common Room Committee. The formal accounts are submitted at the Lent Term Business Meeting and the budget is set in the Easter term.
Several elected posts represent student interests at House Liaison meetings, Worship Committee and Westcott Council, as well as in the Federation. All these posts are elected by the Single Transferable Vote system.
The Common Room Committee exists to promote the smooth running of the House from a student perspective. It is a channel of communication for both staff and students of the House and also for external matters (for example, Federation requirements/events etc.) and an organising body. Meetings are held at least fortnightly, and an agenda for each is raised and circulated by the CR Secretary. People not on the Committee may join it for specific agenda items.
Minutes of the Co-ordinating Committee are posted below.
The Senior Student is the Common Room representative and is responsible for liaison between the academic and administrative staff and Ordinands. The Senior Student is a member of Westcott Council.
Westcott Council Representatives are elected by the Common Room to represent Ordinands at the Westcott Council which meets three times per year.
The Common Room Chair is responsible for the Common Room diary and coordinates notices at the Community evening.
The Common Room Treasurer is responsible for the financial affairs of the Common Room and deals with Common Room subscriptions and budgets.
The Common Room Secretary is responsible for the minutes of Common Room meetings.
The Complaints Representatives are student representatives pursuant to the College’s complaints and discipline procedures.
The Ordinand Association Representative is responsible for representing Westcott students at OA meetings and for consulting the House concerning matters raised at OA meetings.
The Federation Representative represents the House at meetings of the Cambridge Theological Federation.
Other Elected positions include:
v Two Worship Committee Reps
v Two Partners’ Reps
v Two Domestic Reps (for Food and Hospitality)
v Mission Reps
v Bar Managers and Bar Treasurer
v Children’s Rep
v Sports Rep.
Common Room Meetings
During term time all members of the community are expected to attend a meeting for notices every Thursday after the Eucharist and as part of the weekly Community Evening. This weekly meeting provides the main opportunity in the life of the House for all students and staff, with family and friends and others, to come together. Notices are shared and issues of concern may be discussed. Members may also request use of Common Room facilities for particular events.
The Common Room and the Federation
All students are able to use the Common Room facilities found within the other Colleges of the Federation. The Common Room is represented by members who sit on the Federation Student Forum.
Common Room Facilities and Activities
Children’s toys and activities
Visits e.g. to Walsingham or Little Gidding
Occasional videos, themed parties, quiz nights and other sundry delights are held during term;
The kitchen and bar are available for use, but please leave them in a state you would wish to find them, returning all crockery and glasses.
Outside term time, the Common Room is often booked by conferences using the facilities and is unavailable for student use. Alternative arrangements for students resident during vacations (particularly summer) will be made in consultation between the Domestic Reps, the Bursar, and other staff as appropriate.
There is a flourishing bar run by the Social Events and Bar Committee. It is staffed by students on a rota – each student taking a turn (this falls approximately once a term). If you are unable to do your shift please arrange a swap or cover by someone else – we are responsible to one another and to the Licensees, and not turning up is unacceptable. The Bar Licence comes from Cambridge City Council and the Principal and Bursar are Licensees. When on duty you must ensure that the bar is locked up at 11 pm prompt and keys should not be left with any late drinkers.
Organised sport is the responsibility of the members of the Common Room to set up. Teniis, cricket, squash, football and croquet equipment is stored in the Common Room. Various sports activities are arranged from time to time by the CR Sports Rep; traditionally these have included an annual football match with Ridley Hall and a cricket tournament, Ashes to Ashes.
Out of consideration for others:
¶ Weekdays: No loud noise after 10.00 p.m. Greater Silence is kept after Compline on Thursday nights.
¶ Fridays and Saturdays: Gatherings in rooms to disperse by midnight (arrange to use the Common Room for larger gatherings).
 The housekeeping staff routinely clean the Common Room and Kitchen, but are not required to undertake remedial cleaning; the Common Room bears the cost of any such remedial cleaning, authorised by the Common Room Chair. This could well turn into a charge upon the personal purse of the irresponsible.